The hospitality industry has long faced an uncomfortable paradox: rooms sitting empty while potential revenue vanishes, yet balancing that with the operational complexity and guest satisfaction risks that come with overbooking. What if there was a smarter way?
That’s the problem we’re solving at Auctores.ai.
The Hidden Revenue Opportunity
Hotels lose millions annually to predictable cancellations and no-shows. Industry data shows that cancellation rates range from 20–40% depending on season and property type—yet most hotels still leave money on the table by operating conservatively. Meanwhile, those who attempt to maximize occupancy through basic overbooking strategies often resort to guesswork, leading to guest relocations, reputation damage, and operational chaos.
There’s a middle ground. And it’s powered by data science.
Research shows that AI-driven revenue optimization can boost RevPAR (revenue per available room) by 15% or more, while maintaining guest satisfaction when executed intelligently.[1] The key is precision: knowing exactly how many rooms to overbook for each night, for each channel, based on real cancellation patterns specific to your property.
What Auctores.ai does
Auctores.ai is a purpose-built platform that transforms hotel occupancy management through intelligent overbooking recommendations powered by machine learning.
Here’s how it works:
- Connect Your PMS – Seamlessly integrate with your Property Management System to access your historical reservation and cancellation data.
- Proprietary ML Model – Our cancellation prediction model learns from your property’s unique patterns: which guest segments cancel most frequently, how booking windows affect cancellation rates, which channels generate the most reliable bookings, and how seasonality impacts your operations.
- Personalized Risk Framework – You set your risk tolerance. Our system derives the optimal overbooking buffer for each night of the year, tailored to your property’s profile. Conservative property? We dial back the recommendations. Growth-focused hotel? We optimize for higher occupancy.
- Ready to Deploy – Once configured, Auctores.ai continuously monitors your operations and surfaces recommendations that integrate directly with your workflow. It just works.
- Learn & Improve – The model improves over time as it processes new reservation data, refining predictions and keeping pace with shifts in your market.
Privacy First. Your Data, Your Advantage.
We understand that your reservation data is sensitive. That’s why your data never leaves your account.
Every hotel’s ML model is siloed and proprietary to that account. This isn’t just good privacy practice—it’s strategically smarter. Your overbooking strategy is a competitive advantage, and we protect it accordingly.
Why Now?
The hospitality landscape is evolving. Guest expectations are rising, booking channels are fragmenting, and the gap between sophisticated revenue managers and understaffed front offices continues to widen.
- 20–40% cancellation rates are now standard across the industry
- AI occupancy prediction is no longer experimental—it’s proven and increasingly accessible
- PMS integration is more streamlined than ever
- Guest communication has matured enough that strategic overbooking, when handled professionally, strengthens relationships rather than damaging them
The question isn’t whether hotels should optimize for occupancy—it’s whether they’ll use data and intelligence to do it right.
For Hotels of All Sizes
Auctores.ai is built for independent hotels, boutique chains, and larger portfolios. Whether you’re managing five rooms or five hundred, the model scales with your operation.
- Small independents get enterprise-grade revenue optimization without the enterprise price tag
- Chain operators benefit from property-specific models that respect local market dynamics
- Revenue managers get back time previously lost to manual forecasting and Excel spreadsheets
The Auctores.ai Difference
In a market increasingly crowded with AI solutions, what sets us apart?
- Specialization – We focus exclusively on overbooking and cancellation prediction. We’re not a general revenue management suite; we’re a precision tool built for this specific challenge.
- Simplicity – No complex configuration. No months of implementation. Connect, configure risk tolerance, and receive recommendations.
- Transparency – You understand why we’re recommending an overbooking level on any given night. No black-box recommendations.
- Privacy by Design – Your data belongs to you. Period.
- Continuous Learning – The model evolves with your property, not against it.
What’s Next
We’re launching with an invitation-based beta program. If you’re a hotel operator interested in exploring how intelligent overbooking could impact your bottom line, we’d love to talk with you.
In the meantime, here’s what we know: the hotels that master data-driven occupancy optimization will outperform their peers. The question is whether they’ll do it with proprietary tools, best guesses, or something smarter.
At Auctores.ai, we’re betting on smart.